September 2015

Terms of Reference

 

Vision

Members are engaged with evolving and supporting certification surrounding the Disciplined Agile 2.0 process framework, while keeping their own education current.

 

Purpose

Be ambassadors and champions for DAC in the community.

The purpose of Disciplined Agile Consortium’s (DAC) Advisory Council is to provide guidance regarding the design and governance of our certification programme.  The council serves in an advisory capacity, making recommendations on matters that impact the experience of members and their clients. The DAC-AC brings together individuals with a variety of experiences with Disciplined Agile:

  • To provide feedback on, and ideas for, initiatives and programs that enhance, ensure and embrace certification of the Disciplined Agile 2.0 process decision framework;
  • To be a collaborative, positive and rational force for the evolution of Disciplined Agile;
  • To advance training, education and practices through the Consortium; and
  • To provide advice to the DAC management on service delivery and program design for the Disciplined Agile Certification programme. The advice and suggestions will draw upon evidence-based practice and innovative delivery, while meeting community and client needs.


Accountability

The DAC Advisory Council reports to the Fellowes of Disciplined Agile Consortium Inc.


Membership

The DAC Advisory Council believes that the most effective advisory bodies include a mix of members and instructors. The council is composed of the following:

  • A co-chair model (Mark and Scott)
  • 10 general members – a mix of Certified Disciplined Agilists, Practitioners, Instructors and Coaches
  • DAC representatives whose roles help to enhance DAC-AC activities

In order to ensure a balanced representation, at least 50% of the members of the DAC-AC shall be community members (i.e. not DAC representatives).

The term for general members is two years, renewable for a maximum of 3 terms (6 years). Initial membership cycles and succession planning will be determined by the DAC-AC such that rotations out and recruitment in will be balanced, representing no more than approximately one-third of the DAC-AC in any given year. 

A member may be asked to lead or participate in sub-committees for the DAC-AC or may be called upon from time to time to participate on DAC-AC-related projects.

 

Membership Selection

Nominations for Candidates will be accepted by the general membership any time during the year.

Candidates must complete an application for general membership on the Council. The application will be reviewed by the co-chairs to determine fit.

The candidate’s information may be shared with the DAC-AC membership and, if accepted, the candidate will be confirmed by the co-chairs. 

The candidate’s information may be shared with the general membership under the theme “Getting To Know Your Advisory Council.”

 

Chair/Co-Chair

The initial co-chairs of the DAC-AC will be DAC’s President and Vice-President.

Subsequent co-chairs will be a DAC representative(s) and a general member as appointed by consensus or majority vote from the members of the DAC-AC. The co-chairs will serve a minimum of two years, renewable for a maximum of 6 years. The co-chairs shall stagger their terms to ensure continuity of this leadership role.

The role of the co-chairs is to manage the meeting in a way that encourages open, honest and respectful dialogue among the members; to ensure that the purpose of the DAC-AC is fulfilled through the DAC-AC meetings; to collaborate with staff members to organize the agenda for each meeting; and, to represent the DAC-AC as required.

 

Meeting Frequency

The DAC-AC shall meet the last Thursday of each month, or at the call of the co-chairs. A proposed meeting schedule will be presented at the last meeting of the calendar year for the next year.

The DAC-AC shall meet annually at the Agile Alliance conference, with schedule to be presented once the conference dates are known for the next year.

If a DAC-AC member is absent for more than three consecutive meetings they will be contacted by the Chair or designate to determine their commitment to continue or intent to resign.

 

Recorder/Minutes/Agenda

Recording and distribution of meeting minutes is the responsibility of the support staff to the DAC-AC. Minutes shall be distributed within ten working days after each meeting. The agenda for upcoming meetings will be distributed preferably at least seven business days before each meeting.

 

Communication and Reporting

 At the discretion of the President and Vice-President, the co-chairs of the DAC-AC may be invited to attend a meeting of the Board. Otherwise, DAC-AC activities shall be reported through the regular President’s Report to the Board.

 

Evaluation

 The Advisory Council will conduct a self-evaluation annually for inclusion in its Annual Report to the Board.

The Advisory Council will participate in activities to evaluate community engagement across DAC.

 

Quorum

 The co-chairs will determine if there is a sufficient attendance to conduct the meeting.

 

Decision Making

 Consensus decision making is preferred and voting can be conducted to determine level of consensus.

 

Rules of the Road

The Rules of the Road are as follows and will be posted on each agenda.

 

Behaviours

    • Have FUN!
    • Ensure equal “air time”
    • Listen then speak – do not interrupt
    • Ask questions to seek clarification and to ensure sufficient dialogue
    • Turn phones off or to vibrate/ok to glance at
    • Invite different viewpoints
    • Demonstrate mutual respect - no personal attacks
    • Start and end meetings on time

Principles

    • Agree to have a “parking lot” for future discussion
    • Maintain confidentiality at all times
    • Be open to innovation/seek best practices everywhere
    • Share personal experiences only in ways that others can learn from them
 © 2014-2017 Disciplined Agile Consortium


Powered by Wild Apricot Membership Software